Human Resource Information Management System

HR Information Systems

The Department of Human Resources Information Systems (HRIS) strives in developing and leading information system plans that meet Human Resources’ automation, data, and information management requirements. The primary focus of HRIS is on establishing innovative solutions to integrated systems, for the administration and deployment of strategic Human Resources information, programs, and services.

The HRIS Department’s responsibilities include:

• Identification, planning, and implementation of HRIS changes and updates in order to meet the strategic needs of the Division of Human Resources
• Project implementation to simplify time-consuming transactions through the automation of administrative tasks and departmental workflows, and foster a paperless and more efficient working environment
• Production support activities such as technical data analysis, upgrade testing, and documentation of Human Resources processes
• To ensure timely and accurate delivery of all required interfaces and/or reporting to University internal departments, State and Federal government agencies
• To act as the liaison between IT/Consultant and functional end users to bridge the gap between technical and functional requirements of the Division of Human Resources and the information management systems in place
• Merge the different parts of human resources, including payroll, labor productivity, and benefit management into a less capital-intensive system

Some of the services provided by the HRIS Department include:

• To provide information and statistical reports to internal and external customers
• Support, analyze, and maintain the HR web site and provide web technology solutions and services to improve the efficiency of Human Resources business processes, effectiveness of HR services and programs to customers
• To recommend and implement HRIS projects based on production issues and/or departmental IS needs

What is a Human Resources Information System (HRIS)?

A HRIS, or Human Resource Information System, is a software solution for small to mid-sized businesses to help automate and manage their HR, payroll, management and accounting activities.

A HRIS generally should provide the capability to more effectively plan, control and manage HR costs; achieve improved efficiency and quality in HR decision making; and improve employee and managerial productivity and effectiveness.

A HRIS offers HR, payroll, benefits, training, recruiting and compliance solutions

Most are flexibly designed with integrated databases, a comprehensive array of features, and powerful reporting functions and analysis capabilities that you need to manage your workforce. This can give back hours of the HR administrator’s day previously spent attending to routine employee requests.

A HRIS also facilitates communication processes and saves paper by providing an easily-accessible, centralized location for company policies, announcements, and links to external URL’s. Employee activities such as time-off requests and W-4 form changes can be automated, resulting in faster approvals and less paperwork.

An affordable Human Resource Information System (HRIS), for example Sage Abra HRMS’s e-capabilities, allows companies to manage their workforcethrough two powerful main components: HR & Payroll. In addition to these essential software solutions, HRIS offers other options to help companies understand and fully utilize their workforce’s collective skills, talents, and experiences.

Some of the most popular modules are:

• Organization charts (Create professional looking, dynamic organization charts)
• Employee self service (Employees can update personal information and view benefits elections, absence transactions, time-off balances and payroll information)
• Benefits Administration (Save paper and postage, take weeks off the benefits open enrollment period, reduce administration time, and improve data accuracy)
• Track training for employees

Selecting the right HRIS is important. Your company will need to make sure that they can customize the system to meet its specific and unique needs and that it is a system that will grow with your company.

It can be explained more like follows:

The Human Resource Information System (HRIS) is a software or online solution for the data entry, data tracking, and data information needs of the Human Resources, payroll, management, and accounting functions within a business. Normally packaged as a data base, hundreds of companies sell some form of HRIS and every HRIS has different capabilities. Pick your HRIS carefully based on the capabilities you need in your company.

Typically, the better The Human Resource Information Systems (HRIS) provide overall:

• Management of all employee information.
• Reporting and analysis of employee information.
• Company-related documents such as employee handbooks, emergency evacuation procedures, and safety guidelines.
• Benefits administration including enrollment, status changes, and personal information updating.
• Complete integration with payroll and other company financial software and accounting systems.
• Applicant tracking and resume management.

The HRIS that most effectively serves companies tracks:

• attendance and PTO use,
• pay raises and history,
• pay grades and positions held,
• performance development plans,
• training received,
• disciplinary action received,
• personal employee information, and occasionally,
• management and key employee succession plans,
• high potential employee identification, and
• applicant tracking, interviewing, and selection.

An effective HRIS provides information on just about anything the company needs to track and analyze about employees, former employees, and applicants. Your company will need to select a Human Resources Information System and customize it to meet your needs.

With an appropriate HRIS, Human Resources staff enables employees to do their own benefits updates and address changes, thus freeing HR staff for more strategic functions. Additionally, data necessary for employee management, knowledge development, career growth and development, and equal treatment is facilitated. Finally, managers can access the information they need to legally, ethically, and effectively support the success of their reporting employees.

For more information about this topic refer : Wikipedia Article on HRIS or HRMS .

A Brief study of all the concepts of HRIM is here : Your HRIM Concepts Tutorial

Download Related Files :

•  A Presentation on Human Resource Information System
•  A Document about detailed study of HRIS
•  Webdunia HRMS (A Brief Case Study)